CIMdata PLM Industry Summary Online Archive

4 December 2006

Implementation Investments

Controlled Conversion and Document Distribution at KEBA with SAP DMS

"Automation by innovation." This is the slogan of KEBA, located in Linz, Austria. Its products include bancomats, lottery terminals, packaging systems as well as machine and robot control for industrial applications.

In this technology-oriented and modern business it is essential to manage documents in a well organized structure. In this context KEBA decided on SAP DMS. In the SAP document management system, documents, drawings and technical papers are administrated. A status network organizes the controlled versions setting.

Digital document archiving means storage of product data over the whole lifecycle. Therefore it is additionally useful to convert application data into a long term format. KEBA made the decision to use the PDF standard.

SEAL Systems is the project partner for SAP conversion methods and controlled viewing processes.

Automatic conversion

The input formats for the conversion process are Word, Excel and PDF. The standard conversion process for SAP DMS from SEAL Systems is implemented in the DPF (Digital Process Factory®) technology. For administrating and control of the conversion process the DPF Tracker is used. With this tool it is easy to check on the conversion status and can be easily performed within a simple browser.

Additionally at conversion time from PDF to PDF document data id stamped statically according to the used format. In this case the evaluation/check of the format is very important, because technical drawings are amended in the title block area.

Document control at PDF viewing

If status data and other control information should be visible when viewing and printing from the PDF viewer, then DMS View from SEAL Systems is the right choice. With this "stamp-before-view solution" administration and document data are dynamically connected with each other. With this, a document control is utilized, which is easy to evaluate: at distribution and viewing time of PDF, all necessary information from the document and the SAP DMS are displayed inseparably together.

Quick installation - customer satisfied

The overall project manager Johannes Leitner is very satiesfied so far with the course of the project: "The complete installation was done on location within one day. Project related adaptions and extensions, for example the format dependent stamping, was also carried out similar to the basic installation within this same timeframe." KEBA plans to continuously enlarge the document management section with SAP. SEAL Systems offers a series of standard modules and services for the new project definitions, which guarantees a quick and successful project.

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